TECHNOLOGY & AI
But if you adopt a solution that empowers your employees with ease of use and security , it ’ s a win-win .
Construct A Safety Net For Human Error In a perfect world , your employees would continually operate with security in mind , making the best decisions to protect their data , every time . But we don ’ t live in a perfect world so we need to create a safety net for when employees don ’ t make the right decisions .
Look for solutions that allow you to choose how to put certain DLP rules in motion : Equip your organisation to automatically encrypt certain types of data , or warn users when potentially sensitive information is detected in an email . For example , an organisation could choose to always encrypt emails containing a bank account number , but in cases of an address or phone number being shared , they could issue a warning to the sender and allow them to make the final decision . That reminder can be a useful nudge to get employees to think about securing their data , so many administrators use it as an educational opportunity .
Give Employees Autonomy Sometimes , data sharing isn ’ t black and white . Data sensitivity is nuanced , and each situation may call for its own parameters for sharing data . Put the control into the hands of the end user , give them options for setting parameters around how their data can be used . Select solutions that provide the ability to revoke access to files or messages at any time . If a third-party vendor experiences a breach , or a certain file was inadvertently shared , or the user mistakenly hit “ Reply All ,” access can be immediately revoked , even if that file has already been viewed by the recipient .
This gives the employee an opportunity to correct their own mistakes . Rather than hoping their data doesn ’ t end up in the wrong hands , they can take control immediately , at any time .
Now that ’ s empowerment .
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